Policies: Refunds, Volunteers, Uniform and Equipment Return, and Parent Code of Conduct

Covid-19 Guidelines

Football Canada Concussion Information Sheet


**please note: Football Canada and BCPFA membership fees are annual and NOT REFUNDABLE

Spring Flag

There are No Refunds for Spring Flag.

Fall Football and Cheer

No Refunds after September 6th. Any applicable refund will be mailed, contingent to equipment returned and received in good condition.


Refund = 100% of registration less 10% administration fee less 5% per week until equipment is returned and received in good condition. Not applicable to quits after September 6th.

** Please note that Football Canada, BCPFA and BCCFA fees (included in your registration) are NOT REFUNDABLE.


Refund = 100% of registration less 10% administration fee. Equipment must be returned within seven days from date of release.

** Please note that Football Canada and BCPFA fees (included in your registration) are NOT REFUNDABLE.

Volunteer Expectations

Each family with a child playing or cheering is expected to volunteer. The team and squad managers will work with their volunteers to accommodate a schedule.

A football game can only start when:

  1. Game field is set up
  2. Game Commissioner has filled out paperwork and is in place
  3. 10-Play Counters in place
  4. Stick  crew in place

The concession can only open when:

  • At least three concession workers are in place. Concession workers must be 16 years old or older.

Attention all Grade 10, 11 and 12 students

If you are registered to play football or cheerlead, or have a sibling playing for North Surrey Minor Football this season, please contact the NSMF Secretary, if you would like to obtain volunteer/community service hours required for grade 12 graduation.

Uniform and Equipment Return

Each athlete participating in Football or Cheer are issued regulation NSMF uniform and equipment. These items are “INVENTORY ITEMS”. Uniforms and equipment are very expensive and we try to get several seasons of use which means that they will be handed out/assigned to athletes for a season and MUST be returned at the end of that season. Some uniform/equipment items are considered “personal attire” (mouthguards, cleats, cheerleading undershorts and shoes, etc.) and are purchased individually by the athlete and are the personal property of the athlete. Coaches will give detailed instructions, or each uniform/equipment package contains instructions on washing and drying procedures and also how the uniform/equipment is to be returned at the end of the season.

In the past years, we have had many athletes who have failed to return their uniform/equipment to NSMF. Our team managers have a list of all the athletes that have not returned their uniform/equipment and have tried to notify these families. This means that we have to purchase out of cycle uniform/equipment to supplement this loss and can mean increased fees for our atheletes.

1. Athletes will return the uniform/equipment to NSMF at the end of the season.

2. Athletes who have failed to return their uniform/equipment will be notified.

3. Future participation may be “on hold” until uniform/equipment is returned, and may require a uniform/equipment deposit.

Parent Code of Conduct

Youth sports programs are for the development of children’s confidence, character and sportsmanship. As parents/spectators we ask that you encourage fostering these characteristics in youth sports programs at North Surrey Minor Football.

We ask that you respect the following guidelines: 

  •  Encourage participation of players on both teams regardless of the result 
  • Celebrate the little things as well as the big moments with your child, rather than criticizing how they played. These are children not professional athletes. 
  • Discuss and allow child to make decisions about participating in programs at NSMF 
  • Focus on the character development and discipline of the sport as a parent/spectator, and allow the coaching staff to coach the skill set for player development 
  • Discuss health and well-being of all players, including playing with sportsmanship in mind with your child  
  • Criticizing players, coaches and officials teaches youth that this behavior is ok! As a parent/spectator lead by example and eliminate this type of negative behavior, as it will not be tolerated. 
  • Any abusive or foul language will not be tolerated and could result in an ejection from the field or park.
  • Online comments or cyber-bullying in chats, blogs, team pages on Facebook or any other social media will not be tolerated 
  • Smoking and/or Vaping of any substance (including tobacco and marijuana) is not permitted in the practice or game area or in and around the spectator stands/viewing area.  
  • Advise the coaching staff and the association of any physical or mental requirements for your child as it will assist coaches in player development  
  • Youth sports programs at NSMF teach children to respect coaches, officials, and opponents.
  • We will teach our children to play by the rules of the game and resolve all conflicts without resorting to any hostile or violent behavior. 
  • All concerns about child will be addressed thru the team manager 
  • Coming to team bench on game day is strictly forbidden 
  • The code of conduct is in affect at all home and away events
  • All parents and spectators must adhere must adhere to NSMF and BCPFA Covid-19 related guidelines related to illness, social distancing, facility access as outlined in the BCPFA and NSMF Return to Sport Guidelines.

Violations to Code of Conduct:

  • Individuals will be given one warning for inappropriate actions by the team staff 
  • Individuals that continue to violate the Code of Conduct will be asked to leave the field area  
  • Repeated or continued violations to the Code of Conduct may result in loss of association privileges and/or other sanctions as deemed necessary by Executive board of North Surrey Minor Football